Formatting tables in word for mac

Resize a table.

Add or delete rows or columns in a table. Control text wrapping around objects. On the Tables tab, under Table Options , click New , and then click and drag across as many rows and columns as you want. Under Table size , specify the number of rows and columns that you want. Under AutoFit behavior , specify how the table should fit to the text you insert into it, and then click OK. On the Tables tab, under Draw Borders , click Draw.

Click in your document and drag to draw the table cell-by-cell to form rows and columns. Add or change borders in a table. Add, change, or remove table shading. Insert larger tables or tables with custom width behaviors. Under Table Size , select the number of columns and rows. In AutoFit Behavior , you have three options for setting how wide your columns are: Click OK and the new table appears in your document. You can even draw diagonal lines and cells within cells.

Click and drag the table to the new location. Click where you want to insert a table. Word inserts the table into your document. Expand your Office skills. Get new features first. Was this information helpful? Yes No. Any other feedback? Wrap text around tables by dragging it by the handle.


The text wrapping changes automatically from None to Around. From the Table Positioning dialog box, you can set the Distance from surrounding text for each side of the table. Select Move with Text if the text is directly related to the table data. The table is vertically aligned to the related paragraph around it. If the table data applies to the whole document, you can keep the option unchecked. Sizing tables and positioning them accurately is an art in itself.

If you need precise measurements to size your rows and columns— use the ruler. Hover the mouse over a border. When the double-arrow pointer appears, click the border and hold down the ALT key. Read More.

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Move the rows and columns to fit your measurements. Tabular data gives information its structure. You can convert data to tables instantly from the Insert Table command. You can also choose how to fit the contents of the table on the page. You can specify how Microsoft Word should separate the data into rows and columns. Paragraph, tabs, commas, or any other delimiting character. This allows you to easily import non-tabular data from CSV files or plain TXT files and convert them into formatted tables.

Engineer the reverse process if someone asks you to send them files with comma separated values or any other delineator. Simple text can be boring. You are fine as long as you fire up a document and just type. But Microsoft Word wouldn't be the Swiss knife it is without its productive features. Microsoft Excel makes auto-filling a sequence of numbers very easy.

Microsoft Word does not and you may have to resort to a manual job. There is a simpler way. Create a new column for the serial numbers if it does not exist. Select this column by positioning the mouse over the column. Microsoft Word tables change their dimension to accommodate new data.

Thank you for your feedback!

There may be times when you do not want the table to change size at all, even when new data is inserted. The first step is to specify a fixed size for the cells. For Row height is select Exactly from the dropdown. This also solves the problem of inserting an image into a cell without the cell expanding to accommodate the image.

Create a Table of Contents in Word 2011 for Mac

If the image is bigger than the available space in the cell, it gets cropped to fit within the cell. There are situations where you have to change rows into columns and columns into rows. One possible scenario is where the number of columns exceeds the page margin. Switching columns around to rows and vice-versa is called transposition. The bad news is that Word does not have an inbuilt method for handling this yet. Microsoft suggests that you copy-paste your table into Microsoft Excel and use its Transpose command. The transposed table can now be copy-pasted back into Microsoft Word.

Dann shows how easy it is in Excel with this short tutorial on switching rows into columns Excel Quick Tips: Use these strategies to quickly flip rows, turn columns into rows, flip rows, and save a lot of manual labor. You will find a use for this simple workaround. By default, Gmail does not retain the spreadsheet format when you paste from Microsoft Excel.

To email tabular data without sending it as a separate attachment, use Microsoft Word as a bridge. Select and copy-paste the Microsoft Excel table to a Microsoft Word document with the source formatting. Now, copy-paste from Microsoft Word to Gmail. As you can see from the screenshot, the problem is solved. You might have to tweak the more heavily formatted tables slightly, but most of the formatting is retained.

You can save a lot of time by re-using tables when you create professional reports and documents How to Create Professional Reports and Documents in Microsoft Word How to Create Professional Reports and Documents in Microsoft Word This guide examines the elements of a professional report and reviews the structuring, styling, and finalizing of your document in Microsoft Word.

Save empty table formats and insert new data when required. Select a table. After you save a selection to the Quick Part Gallery, you can reuse the selection by clicking Quick Parts and choosing the selection from the gallery. Use the Building Blocks Organizer to preview any table you created. You can also edit properties and delete the tables from here. That is a topic in itself. But it is one of the lesser areas to get confused over thanks to the visual help in that tab.

Use them at every opportunity. Explore more about: Microsoft Office , Microsoft Word. Your email address will not be published. Hello, A Word table annoyance that confuses me, is adding a column and all the other column widths will resize. For example: I want to add a small column on the left to put in the row number to an existing table with data. First I adjust the left-indent of the table in How can I solve this? I just want to arrange my table, so that it's in alphabetical order of one of the inside columns Windows Like everything else, it was all so easy in Windows XP!

I have text at the top of my page. Below the text, I want two separate tables side by side, so that the row heights of each table adjust independently. I can't figure out how to put just the two tables in their own two columns without affecting the format of the text above the columns. Any suggestions? Place tables side by side in a document using text boxes to keep them in place. The free text can be on top, or you can use another text box to contain the non-table text.

Hope this helps. My biggest issue with tables is that every time that I copy paste any anything within or to and from another table, Word just reverts back all the formatting! Even when I press the delete key in order to delete a paragraph, the previous paragraph immediately looses its formatting I have no idea why It is very hard to work on one table and not have to edit every single sentence that I write.

If there is a solution for this, it would be great. Working with tables in word is a pain. You can control the formatting with the Paste Options button. Of course the major problem with tables in Word is that the formatting won't stay fixed. So all of these little button pushes will just be reversed the next time you type a letter.

I'd love to find a proper alternative to Word, but oddly, no one seems to want to write one And sadly, Microsoft doesn't care about it's Office users Thanks for the tips Saikat Basu. You can apply a standard table format to your tables from the Table Tools group, Design tab, Table Styles section. You could also create your own custom table style if Microsoft didn't make it incredibly difficult, non-intuitive, and complex to do so. An option to save the current table as a Table Style would make it too easy for users.

And it's so awesomely obscure to apply banding to the header rows, for example. Machiavelli would be proud! I am able to get it to work in individual tables, but not as an general Table Style. I need to provide this as a template to my client, so I need it to be a preset attribute of the Table Style. Any help much appreciated! Possible reasons: Once you disconnect the table, the header row will appear on all pages. You can, however, insert a page break without breaking the table by formatting a row as "Page break before" on the Line and Page Breaks tab of the Paragraph dialog.

Hi Saikat, Thanks so much for your prompt reply.

Insert Table

Unfortunately, none of your suggestions apply to my file. None of the tables are joined, there are no manual page breaks, and I have set text wrapping to "none". Also, the repeat header functionality works fine, as long as I'm applying it to a single table in the document. It only malfunctions when I try to apply it to a "Table Style". I have searched extensively online, and I find little evidence of this issue in relation to Table Styles, which makes me think people aren't using that aspect of this program very often the Table Style part.

And could it be a bug?

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I don't want to give up yet, but find it hard to believe Word has a functionality that works in a document, but they didn't carry it over to an overarching Style application even though the interface is there to support it--you can select "Repeat as header row Thanks again for your help. I think I figured it out! When you are modifying a Table Style, you need to make sure you've selected ""Header row" from the "Apply formatting to" dropdown.

This is not required when you are placing the "repeat header" setting into a single table. So far, so good, we'll see if this gives me any more trouble moving forward. Thanks again for fielding my question! The problem with answering so many of these questions is that it is often so difficult to duplicate.

Applying Table Styles in Word for Mac - dummies

But NOW, the solution makes me see the problem more clearly! The initial list goes in fine, but I can't indent any lower bullets. For example, I can do this: But I can't do this: I tried to indent the list, but the comment format didn't take it.